Data mismatch between systems

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Ellerby Dental Group: documents · Data mismatch between systems

Patient data inconsistencies between the practice management system and the brain prompted an investigation; Rebecca provided examples for Olivia to analyse.

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What happened

What this says

Current to 11 Oct 26

Patient data inconsistencies between the practice management system and the brain prompted an investigation; Rebecca provided examples for Olivia to analyse.

Problem: Rebecca reported patient names not matching and duplicate records appearing in the brain. Handling: Olivia requested specific examples to investigate. The ticket was resolved 7 days after creation. Watch: Data quality issues erode confidence in the brain's accuracy and may indicate a connector mapping or deduplication problem affecting other practice management implementations.

AI · claude-haiku-4-5-20251001 · 11 Oct 2026

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Details

Updated 9 Oct 26

Prioritynormal

Statusclosed

Categorydata_quality

Channelemail

First response (min)316

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created · Rebecca Oakes 23 Mar 2026 10:32
We're seeing mismatched data between our practice management system and what appears in the brain. Patient names don't match, and some records seem duplicated.
public_reply · Olivia Grant 23 Mar 2026 15:48
Thanks for reporting this. Can you give me a specific example of a mismatched record? I need to see the actual data to understand what's happening. Once I have that, I can investigate. Thanks, Olivia
public_reply · Rebecca Oakes 24 Mar 2026 16:16
I've sent through some examples in a separate email. Let me know once you've had a chance to look at them.
status_change · Olivia Grant 30 Mar 2026 10:48
status_change · 3 Apr 2026 23:59

Helpdeskmade from

BB-Demo is a fictional company; every organisation and person here is invented. B-Brain is the tool. Built by site/build_site.py from the site tree, data as of Fri 9 Oct 2026. Help & Support

Help & Support

Open as a page

Help & Support

B-Brain is one place to read everything the company knows about its customers: the CRM, calls, emails, support tickets, product usage, invoices, documents, news and HR. Every page is built from those systems and the data is current to Fri 9 Oct 2026.

How to use the site

Summary is the landing page: what happened this week, the calls just held and the calls coming up, the risks and the renewals due.
Organisations lists every customer. Open one to see its key facts, the AI assessment and next step, platform usage, the ARR journey, deals, documents, contacts and activity, and the lineage of every block.
Conversations, Commercial, People, News and Documents cut the same data by topic. System explains how the brain is built and where each figure comes from.
Every card ends with a small made from link: it opens the lineage explorer focused on that card, so you can walk from the figure down to the raw rows it came from.
Use the sun and moon button at the top right to choose dark or light. Choose your device's own mode again to go back to following the device.

How to ask

Press Ask Brain in the header. Type a question, or pick one of the examples.

Search the brain finds the organisations, people, calls, emails, tickets, documents and news that match your words, with links to their pages.
Ask Claude copies your question and opens the B-Brain Claude Project, where Claude answers from the same data using the B-Brain tools and cites the pages it used.

The site itself does not call an AI model; answers in Claude come from the same figures you see here.

What the data covers

Data	Records
Organisations	150
People at customers	573
BB-Demo staff	48
Calls	1,382
Email threads	2,122
Support tickets	789
Documents	850
Deals	217
Invoices	187
Events	49
News items	84

Data as of Fri 9 Oct 2026. Text marked AI was written by the brain from the records listed in its made-from link; an AI output that cannot cite its evidence is refused and the previous text kept. Where two systems disagree (for example a contract and the CRM), the key facts show both values and mark the difference.

BB-Demo is a fictional company: every organisation, person and figure here is invented for this demonstration. B-Brain is the tool that reads its data.

Who to contact

Email support@b-brain.example or talk to your B-Brain account team. Tell us the page address and what looked wrong; a screenshot helps.

Help Ask B