Data not refreshing

Ticketclosed

Vantrell Software: documents · Data not refreshing

Dan Dyson reported the brain had not refreshed since Friday; specific support tickets created the following day were not appearing in search. Bethan gathered details to diagnose.

Priority normal

made from

What happened

What this says

Current to 11 Oct 26

Dan Dyson reported the brain had not refreshed since Friday; specific support tickets created the following day were not appearing in search. Bethan gathered details to diagnose.

Problem: Refresh stalled, preventing new support ticket data from appearing. Three specific tickets from the billings team are missing from search. Handling: Bethan acknowledged the issue and requested details to narrow the root cause. Watch: This is the second data freshness incident from Dan in two weeks. Repeated failures signal either a systemic connector issue, configuration drift on the customer's side, or a BB-Demo infrastructure problem. Confidence in the brain is eroding.

AI · claude-haiku-4-5-20251001 · 11 Oct 2026

AImade from

Details

Updated 9 Oct 26

Prioritynormal

Statusclosed

Categorydata_freshness

Channelemail

First response (min)133

CSAT5

Helpdeskmade from

Trail

created · Dan Dyson 30 Sep 2024 13:17
The brain hasn't refreshed since the end of last week, and we're seeing old support ticket data when we run queries. Can you check what's happening?
public_reply · Bethan Lister 30 Sep 2024 15:30
Hi Dan, just so I've got this right, you're seeing support tickets from before last Monday in your queries? I've picked this up. Can you tell me which tickets you're expecting to see that aren't showing up? Thanks, Bethan
public_reply · Dan Dyson 2 Oct 2024 15:41
Yes, exactly. We had three new tickets yesterday afternoon that should be in the system but aren't appearing when we search. They're from our billings team.
status_change · Bethan Lister 2 Oct 2024 17:45
status_change · 6 Oct 2024 23:59

Helpdeskmade from

BB-Demo is a fictional company; every organisation and person here is invented. B-Brain is the tool. Built by site/build_site.py from the site tree, data as of Fri 9 Oct 2026. Help & Support

Help & Support

Open as a page

Help & Support

B-Brain is one place to read everything the company knows about its customers: the CRM, calls, emails, support tickets, product usage, invoices, documents, news and HR. Every page is built from those systems and the data is current to Fri 9 Oct 2026.

How to use the site

Summary is the landing page: what happened this week, the calls just held and the calls coming up, the risks and the renewals due.
Organisations lists every customer. Open one to see its key facts, the AI assessment and next step, platform usage, the ARR journey, deals, documents, contacts and activity, and the lineage of every block.
Conversations, Commercial, People, News and Documents cut the same data by topic. System explains how the brain is built and where each figure comes from.
Every card ends with a small made from link: it opens the lineage explorer focused on that card, so you can walk from the figure down to the raw rows it came from.
Use the sun and moon button at the top right to choose dark or light. Choose your device's own mode again to go back to following the device.

How to ask

Press Ask Brain in the header. Type a question, or pick one of the examples.

Search the brain finds the organisations, people, calls, emails, tickets, documents and news that match your words, with links to their pages.
Ask Claude copies your question and opens the B-Brain Claude Project, where Claude answers from the same data using the B-Brain tools and cites the pages it used.

The site itself does not call an AI model; answers in Claude come from the same figures you see here.

What the data covers

Data	Records
Organisations	150
People at customers	573
BB-Demo staff	48
Calls	1,382
Email threads	2,122
Support tickets	789
Documents	850
Deals	217
Invoices	187
Events	49
News items	84

Data as of Fri 9 Oct 2026. Text marked AI was written by the brain from the records listed in its made-from link; an AI output that cannot cite its evidence is refused and the previous text kept. Where two systems disagree (for example a contract and the CRM), the key facts show both values and mark the difference.

BB-Demo is a fictional company: every organisation, person and figure here is invented for this demonstration. B-Brain is the tool that reads its data.

Who to contact

Email support@b-brain.example or talk to your B-Brain account team. Tell us the page address and what looked wrong; a screenshot helps.

Help