New customer records not appearing in search

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Marchbank Couriers: documents · New customer records not appearing in search

Lorna reported new customer records from earlier that week were not showing in search despite being in the source system. Callie reviewed refresh logs and records appeared after the scheduled refresh.

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What happened

What this says

Current to 11 Oct 26

Lorna reported new customer records from earlier that week were not showing in search despite being in the source system. Callie reviewed refresh logs and records appeared after the scheduled refresh.

Problem: New customer records were not indexed in search within hours of creation. Handling: Callie asked for the date range and said she would check refresh logs. Internal notes show the refresh completed at 07:15 that morning and new records indexed. Watch: This was a timing issue within normal refresh cycles.

AI · claude-haiku-4-5-20251001 · 11 Oct 2026

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Details

Updated 9 Oct 26

Prioritylow

Statusclosed

Categorybug

Channelemail

First response (min)695

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created · Lorna Wishart 21 Feb 2024 17:32
Some of our new customer records from this week aren't showing up in search. They're definitely in the source system. Any idea what's happening?
public_reply · Callie Brennan 22 Feb 2024 05:07
Hi Lorna, thanks for letting me know. The latest refresh was scheduled for this morning but may have been delayed. What I need from your side is the date range you searched, were you looking for records from the last 24 hours? I'll check our refresh logs. Thanks, Callie
public_reply · Lorna Wishart 23 Feb 2024 12:18
Yes, records created yesterday afternoon. I'll do a search again and see if they appear now.
internal_note · Callie Brennan 23 Feb 2024 16:14
Refresh completed at 07:15 this morning. New customer records now indexed. Issue resolved.
status_change · Callie Brennan 13 Mar 2024 14:41
status_change · 17 Mar 2024 23:59

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BB-Demo is a fictional company; every organisation and person here is invented. B-Brain is the tool. Built by site/build_site.py from the site tree, data as of Fri 9 Oct 2026. Help & Support

Help & Support

Open as a page

Help & Support

B-Brain is one place to read everything the company knows about its customers: the CRM, calls, emails, support tickets, product usage, invoices, documents, news and HR. Every page is built from those systems and the data is current to Fri 9 Oct 2026.

How to use the site

Summary is the landing page: what happened this week, the calls just held and the calls coming up, the risks and the renewals due.
Organisations lists every customer. Open one to see its key facts, the AI assessment and next step, platform usage, the ARR journey, deals, documents, contacts and activity, and the lineage of every block.
Conversations, Commercial, People, News and Documents cut the same data by topic. System explains how the brain is built and where each figure comes from.
Every card ends with a small made from link: it opens the lineage explorer focused on that card, so you can walk from the figure down to the raw rows it came from.
Use the sun and moon button at the top right to choose dark or light. Choose your device's own mode again to go back to following the device.

How to ask

Press Ask Brain in the header. Type a question, or pick one of the examples.

Search the brain finds the organisations, people, calls, emails, tickets, documents and news that match your words, with links to their pages.
Ask Claude copies your question and opens the B-Brain Claude Project, where Claude answers from the same data using the B-Brain tools and cites the pages it used.

The site itself does not call an AI model; answers in Claude come from the same figures you see here.

What the data covers

Data	Records
Organisations	150
People at customers	573
BB-Demo staff	48
Calls	1,382
Email threads	2,122
Support tickets	789
Documents	850
Deals	217
Invoices	187
Events	49
News items	84

Data as of Fri 9 Oct 2026. Text marked AI was written by the brain from the records listed in its made-from link; an AI output that cannot cite its evidence is refused and the previous text kept. Where two systems disagree (for example a contract and the CRM), the key facts show both values and mark the difference.

BB-Demo is a fictional company: every organisation, person and figure here is invented for this demonstration. B-Brain is the tool that reads its data.

Who to contact

Email support@b-brain.example or talk to your B-Brain account team. Tell us the page address and what looked wrong; a screenshot helps.

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